Bank transfer invoices
Transfers get delayed for boring reasons: a missing IBAN, no SWIFT code, an account name that does not match the beneficiary. Putting the full set of fields on the invoice, every time, removes most of the back-and-forth before it starts.
Bank name, account holder name exactly as the bank has it, account number, IBAN where it applies, and SWIFT or BIC for international transfers. Add the currency the account accepts, and any instruction the client needs, such as a reference to quote.
VegaPal keeps these in your saved payment methods, so they print identically on every invoice instead of being retyped from memory.
Ask the client to quote the invoice number as the transfer reference. Without it, a payment from a holding company you have never heard of takes an afternoon to match.
Optional PO, reference and project code fields can be shown on the document when a client's accounts payable system needs them to release a payment.
Cross-border transfers can lose value to intermediary fees. State on the invoice who bears the charges, so the amount that lands is the amount you both expected.
If delays are routine on a corridor, offering a stablecoin option next to the bank details gives the client a faster route without you chasing anyone.
Enable both methods and the invoice shows the bank block and the wallet block together, with the payment page rendering a QR code for the crypto option.
Either way, funds go directly to your account or wallet. VegaPal presents the instructions and records the status you set; it never sits in the middle of the payment.
Give accounts payable every field it needs, including PO and reference numbers.
Save one account per currency and choose the right one per invoice.
Keep the bank details as the default and add a stablecoin option for clients in a hurry.
Enter bank name, account name, number, IBAN, SWIFT and currency in payment methods.
Add the client, items and dates, then enable bank transfer as the payment method.
Ask for the invoice number as the transfer reference so matching payments is trivial.
Share the PDF or link, then mark the invoice paid when the credit shows in your account.
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Prefer background reading first? The VegaPal Learn guides cover invoicing and payments in more depth, and pricing lists what each plan includes.
Bank name, account holder name, account number, IBAN, SWIFT, the account currency and free-text instructions. All of them print on the invoice and the payment page.
Yes. Save the accounts you use and select the appropriate one when creating each invoice.
The fields shown are the same ones you would put on an emailed invoice, which is what a client needs to pay you. Share the link with the people who should have it, as you would any invoice.
Yes. Enable both and the invoice shows bank and wallet instructions side by side.
The free plan covers 3 documents a month, with PDF downloads and shareable payment pages included.